Our PTO accrual calculator gives you a quick and easy way to calculate how much paid time off will be earned over a specified period of time.

You can use this PTO calculator to calculate vacation, annual leave, sick time or any other kind of paid time off accrued in your business. Calculate PTO in hours or days, customize your PTO accrual rate and accrual period and add a starting balance or max accrual number to fit your company’s leave policy to the letter.

Try it out below.

Show balance in

Choose a date range above to use for calculating time accrued.

(s)

Select how many (s) of leave you begin with.

(s)

Select the maximum number of (s) of leave you can accrue (0 for unlimited).

Leave accrued after 365 days: 0 (s)

How to Use Our Paid Time Off Calculator

  • Choose whether you’re calculating PTO in hours or days.
  • Start by choosing your PTO accrual period (set to the current calendar year by default).
  • If applicable, set the employee’s starting PTO balance. This is necessary if the employee has unused PTO days or hours that are carried over from the previous period.
  • Alter the accrual rate depending on the period selected. For example, an accrual rate of 12 days per year would be equal to 1 day per month.
  • Set a maximum number of accrued PTO days or hours (if applicable). If you don’t have a maximum amount, set this to zero (0).
  • View how many days or hours will be accrued at the end of the given period.