Leave management software for Vietnamese businesses automates leave tracking, ensures Labour Code compliance, and simplifies leave calculations for all employee types.

Key Takeaways

  • Automates Labour Code compliance
  • Supports all Vietnamese leave types including annual leave
  • Handles pro-rata calculations for part-time workers
  • Reduces payroll errors and administrative burden
  • Provides real-time leave balances and reporting

What Is Leave Management Software?

Leave management software is a digital tool that automates the process of requesting, approving, tracking, and reporting on employee leave. For Vietnamese businesses, it must comply with the Labour Code (Bộ luật Lao động) and related employment legislation.

Key Features for Vietnamese Businesses

Compliance Features

  • Labour Code compliance - legal requirements
  • 12-16 days annual leave - based on conditions
  • Public holidays - 11 per year
  • Sick leave - up to 60 days (social insurance)
  • 6 months maternity leave - paid
  • 14 days paternity leave - paid

Leave Types Supported

  • Nghỉ phép năm (NPN) - annual leave (12-16 days)
  • Nghỉ lễ (NL) - public holidays
  • Nghỉ ốm (NƠ) - sick leave
  • Nghỉ thai sản (NTS) - maternity leave
  • Nghỉ cha (NC) - paternity leave
  • Nghỉ không hưởng lương (NKHL) - unpaid leave

Reporting and Analytics

  • Leave balance reports - current entitlements
  • Absence patterns - identify trends
  • Cost analysis - financial impact
  • Compliance reports - audit readiness
  • Forecasting - future leave planning

Comparison Table

Feature Basic Professional Enterprise
Annual leave tracking ✓ ✓ ✓
Holiday calendar ✓ ✓ ✓
Sick leave tracking ✓ ✓ ✓
Part-time calculations ✗ ✓ ✓
Multi-location support ✗ ✓ ✓
Advanced reporting ✗ ✓ ✓
API access ✗ ✗ ✓
Custom workflows ✗ ✓ ✓
Dedicated support ✗ ✓ ✓

Selection Criteria

For Small Businesses (1-20 employees)

  • Budget: VND 200,000-600,000 per employee/month
  • Essential features: Basic leave tracking, approval workflows
  • Recommended: Simple, easy-to-use solutions
  • Focus: Cost-effectiveness and simplicity

For Medium Businesses (20-100 employees)

  • Budget: VND 300,000-800,000 per employee/month
  • Essential features: Comprehensive leave types, reporting
  • Recommended: Professional-grade solutions
  • Focus: Compliance and efficiency

For Large Businesses (100+ employees)

  • Budget: VND 600,000-1,500,000 per employee/month
  • Essential features: Multi-location compliance, API access
  • Recommended: Enterprise solutions
  • Focus: Scalability and integration

Common Scenarios

Scenario 1: Ho Chi Minh City Tech Company

  • Size: 20 employees
  • Challenge: Complex leave arrangements
  • Solution: Software with flexible configurations
  • Result: 80% reduction in admin time

Scenario 2: Multi-Site Business

  • Size: 50 employees across HCMC and Hanoi
  • Challenge: Centralised management
  • Solution: Professional-grade software
  • Result: 90% reduction in payroll errors

Compliance Checklist

  • Requirements documented
  • Vendors evaluated
  • Pilot completed
  • System configured
  • Data migrated
  • Users trained
  • Compliance verified
  • Support in place
You can take advantage of the free 14 days trial and explore Leave Balance.