Leave management
ROI calculator.
Turn the leave admin you already measure into a transparent business case. See annual cost, net savings, ROI, payback, and time saved using assumptions you control.
Your estimated annual return
A business case you can audit
Every output comes from your current workload, your costs, and reduction rates you can challenge.
Calculate today's annual cost
Weekly admin hours × 52 × hourly cost, plus monthly spreadsheet hours × 12 × hourly cost, plus payroll corrections × their average cost × 12.
Apply each assumption separately
Each cost category is reduced only by its matching percentage. The calculator does not add a value for compliance, productivity, retention, or employee experience.
Subtract the full subscription
Net savings = gross annual savings − annual software cost. ROI = net savings ÷ annual software cost. Payback is omitted when the model does not recover its cost.
This calculator is a planning model, not a savings guarantee. Replace the starting values with measured data and run a conservative case. For a fuller walkthrough, read our leave management ROI guide.
ROI assumptions,clearly answered
What the model includes, how each result is calculated, and where judgment still matters.
Talk to our team01What costs does this leave management ROI calculator include?
It includes HR and manager admin time, payroll correction costs, spreadsheet maintenance time, and the software subscription. It deliberately excludes harder-to-prove benefits such as compliance risk reduction, employee satisfaction, and productivity gains.
02Where do the reduction percentages come from?
They are planning assumptions, not guaranteed benchmarks. The starting values are editable so you can replace them with a conservative estimate or evidence from a pilot. The result is only as reliable as the inputs you enter.
03How is ROI calculated?
The calculator estimates gross annual savings for each cost category, subtracts the annual software cost, then divides that net saving by the annual software cost. ROI is shown as a percentage. If software cost is zero, the percentage is marked not applicable because there is no investment denominator.
04What does payback mean for a monthly subscription?
Payback compares one year of subscription cost with the estimated monthly gross savings. If estimated gross savings do not exceed the subscription cost, the calculator reports no payback rather than implying a positive result.
05Is the result a guaranteed saving?
No. It is a forecast built from your assumptions. Use measured admin time and actual payroll corrections where possible, run a conservative scenario, and compare the forecast with results during a trial before making a purchasing decision.