Best Leave Management Software in Spain (Gestión de Vacaciones, 2026)

Spanish businesses searching for software de gestión de vacaciones need a tool that handles the Estatuto de los Trabajadores (Workers’ Statute), the minimum of 30 calendar days of paid annual leave, convenios colectivos (collective agreements), and the复杂的 cálculo de pagas extraordinarias (extraordinary pay) system. Spain’s leave framework is structured but nuanced — and non-compliance carries penalties under Spanish labour law.

We evaluated seven of the most popular leave management tools available to Spanish businesses in 2026, comparing them on pricing, compliance, integrations, and overall value.

Key Takeaways

• Leave Balance offers the best value for most Spanish teams: $10 USD/month (approximately EUR 9/month) flat rate with unlimited employees and Slack and Teams integration.
• Factorial is a strong Spanish-built HR platform but expensive for teams that mainly need leave tracking (estimated EUR 5–8/employee/month).
• Sesame HR is a growing Spanish HR tool with good leave features.
• The 30 calendar days minimum plus convenio colectivo additions require tools that handle custom leave types and split entitlements.

What Spanish Businesses Should Look for in Gestión de Vacaciones Software

Before comparing individual tools, here are the features that matter most for Spanish organisations:

• Estatuto de los Trabajadores compliance — the Workers’ Statute mandates a minimum of 30 calendar days of paid annual leave per year (for a full-time employee). This is often split between summer and winter periods by convenio colectivo.
• Convenio colectivo provisions — collective agreements in Spain frequently increase leave entitlements, specify the split between summer and winter leave, and provide additional days for specific circumstances.
• Public holiday management — Spain has up to 14 public holidays per year (fiestas públicas), including national, regional, and local holidays. Your tool should configure holidays by autonomous community and municipality.
• Pagas extraordinarias — Spain traditionally has two extra monthly payments per year (pagas extraordinarias), which interact with leave calculations. Your tool should understand how leave affects these payments.
• Permiso retribuido — paid leave for specific circumstances (marriage, childbirth, death of a relative, moving house) varies by convenio colectivo and must be configurable.
• Part-time and pro-rata calculations — Spain has a growing part-time workforce that requires proportional leave calculations.
• Baja por enfermedad — sick leave tracking with integration into the Spanish social security system (Seguridad Social).

The 7 Best Leave Management Tools for Spanish Businesses

1. Leave Balance — Best Value for Most Spanish Teams

Leave Balance is a dedicated leave management tool built for teams that need leave tracking without the complexity of a full HR platform.

Pricing:

Plan	Price
Monthly	$10 USD/month (~EUR 9)
Annual	$100 USD/year (~EUR 92)

That price covers unlimited employees and unlimited leave policies. No per-seat fees, no minimum spend. A 50-person team pays the same as a 10-person team.

Spanish compliance features:

• Configurable leave policies for annual leave (30 calendar days), sick leave, parental leave, and all Spanish leave types
• National, regional, and local public holiday calendars (fiestas públicas)
• Pro-rata calculations for part-time employees
• Custom leave types for convenio colectivo-specific entitlements and permisos retribuidos
• Multi-country support for teams with employees in Spain and other countries

Integrations: Native Slack and Microsoft Teams, CSV export for payroll integration.

Pros:

• Flat-rate pricing is the most affordable option at every team size
• Slack and Teams integration means employees actually use it
• Set up in under 15 minutes
• Multi-country support for teams across Europe
• 14-day free trial, no credit card required

Cons:

• No attendance tracking or time clock integration
• No built-in payroll processing
• No Seguridad Social integration
• USD pricing requires international payment method

Our take: For Spanish SMBs that already have payroll sorted and primarily need leave tracking, Leave Balance covers the core requirement at a fraction of the cost of Factorial or Sesame HR. The multi-country support is particularly valuable for companies with teams across Spain and other EU countries.

2. Factorial — Best Full-Stack Spanish HR Platform

Best for: Spanish mid-market companies (50+ employees) needing a comprehensive HRIS.

Pricing: Custom pricing, estimated EUR 5–8/employee/month. A 50-person team pays approximately EUR 250–400/month.

Spanish compliance features:

• Estatuto de los Trabajadores-compliant leave types
• Convenio colectivo configurations
• Pagas extraordinarias management
• Sick leave tracking with Seguridad Social integration
• Time and attendance tracking
• Employee self-service portal

Integrations: Slack, Microsoft Teams, various Spanish payroll providers.

Pros:

• Built in Spain, strong Spanish market knowledge
• Comprehensive HRIS covering the full employee lifecycle
• Good integration with Spanish payroll systems
• GDPR-compliant

Cons:

• Expensive for teams that mainly need leave tracking
• Per-employee pricing scales with headcount
• Implementation can take weeks

Our take: Factorial suits Spanish companies with 50+ employees that need a full HRIS. For smaller teams focused on leave management, it is over-engineered.

3. Sesame HR — Best for Spanish SMBs Needing HR and Leave

Best for: Spanish SMBs wanting a modern HR platform with leave management.

Pricing: Custom pricing, estimated EUR 4–7/employee/month. A 50-person team pays approximately EUR 200–350/month.

Spanish compliance features:

• Configurable Spanish leave types
• Convenio colectivo support
• Time and attendance tracking
• Employee self-service
• Document management

Integrations: Various Spanish payroll providers.

Pros:

• Built for the Spanish market
• Modern, intuitive interface
• Good leave management features
• Competitive pricing

Cons:

• Newer to the market
• Fewer integrations than established competitors
• Enterprise features still developing

Our take: Sesame HR suits Spanish SMBs that want a modern HR platform. For simpler leave-only needs, more affordable alternatives exist.

4. BambooHR — Best for International Companies with Spanish Offices

Best for: International companies with Spanish offices.

Pricing: Custom pricing, estimated EUR 7–10/employee/month. A 50-person team pays approximately EUR 350–500/month.

Spanish compliance features:

• Configurable leave types for Spanish requirements
• Employee self-service for leave requests
• Approval workflows and reporting
• Integration with Spanish payroll providers

Integrations: Slack, Microsoft Teams, various payroll tools.

Pros:

• Comprehensive HRIS
• Good employee self-service
• Strong integrations ecosystem

Cons:

• Spanish compliance is adapted from a US-first platform
• Per-employee pricing
• Implementation can be complex

Our take: BambooHR works for international companies with Spanish offices. For Spain-only teams, locally focused tools offer better value.

5. LeaveBoard — Best for Simple Spanish Leave Tracking

Best for: Very small Spanish teams (under 10 people) wanting basic leave tracking.

Pricing: Free for up to 9 employees; paid plans from EUR 1.50/employee/month. A 30-person team pays approximately EUR 45/month.

Spanish compliance features:

• Custom leave types and accrual rules
• Basic holiday calendar
• Absence reporting
• Employee self-service

Integrations: Slack, Google Calendar.

Pros:

• Free tier for very small teams
• Simple, intuitive interface
• Quick setup

Cons:

• Spanish compliance features are basic
• Limited reporting compared to enterprise tools

Our take: LeaveBoard works for very small Spanish teams. For larger teams, more robust alternatives exist.

6. Kenjo — Best for Spanish Startups and Scale-ups

Best for: Spanish startups and scale-ups wanting a modern HR platform.

Pricing: Custom pricing, estimated EUR 5–8/employee/month. A 50-person team pays approximately EUR 250–400/month.

Spanish compliance features:

• Configurable Spanish leave types
• Time tracking and absence management
• Document management
• Employee self-service

Integrations: Various payroll and HR tools.

Pros:

• Modern, startup-friendly interface
• Good time tracking features
• Competitive pricing

Cons:

• Spanish compliance features are not as deep as local tools
• Smaller customer base
• Limited payroll integration

Our take: Kenjo suits Spanish startups and scale-ups. For more established companies, deeper Spanish compliance may be needed.

7. Timetastic — Best Budget Option for Simple Tracking

Best for: Very small Spanish teams wanting the simplest possible leave tracker.

Pricing: From EUR 1.30/user/month. A 30-person team pays approximately EUR 39/month.

Spanish compliance features:

• Custom leave types and allowance configuration
• Basic holiday calendar
• Absence reporting

Integrations: Web portal, email notifications. No Slack or Teams integration.

Pros:

• Simple, clean interface
• Affordable for small teams
• Quick setup

Cons:

• No Slack or Teams integration
• No Spanish-specific compliance features

Our take: Timetastic works for very small Spanish teams. It lacks Spanish compliance depth.

Pricing Comparison at a Glance

Here is what each tool costs for a 30-person Spanish team:

Tool	30-Person Monthly Cost	Pricing Model
Leave Balance	~EUR 9/mo	Flat rate, unlimited users
LeaveBoard	~EUR 45/mo	Per user
Timetastic	~EUR 39/mo	Per user
Sesame HR	~EUR 120–210/mo	Per user
Factorial	~EUR 150–240/mo	Per user
Kenjo	~EUR 150–240/mo	Per user
BambooHR	~EUR 210–300/mo	Per user + minimum

Leave Balance’s flat-rate pricing is the most affordable option at every team size.

Which Tool Should You Choose?

Choose Leave Balance if:

• You need dedicated leave management without paying for a full HRIS
• Your team uses Slack or Microsoft Teams
• You want flat-rate pricing that does not grow with headcount
• You manage leave across Spain and other EU countries

Choose Factorial if:

• You need a comprehensive Spanish HRIS with payroll and Seguridad Social integration
• You have 50+ employees and want one platform for all HR functions

Choose Sesame HR if:

• You want a modern Spanish HR platform with good leave features
• You are a Spanish SMB wanting a balance of features and price

Choose BambooHR if:

• You are an international company with Spanish offices
• You need a global HR platform with Spanish compliance

The Bottom Line

Spanish businesses operate under the Estatuto de los Trabajadores with convenio colectivo provisions that frequently increase leave entitlements. The right tool handles the 30-day minimum, convenio-specific additions, and the 14 public holidays without the complexity or cost of a full HRIS.

For most Spanish SMBs, Leave Balance offers the best combination of pricing, features, and daily usability — approximately EUR 9/month flat with unlimited employees, Slack and Teams integration, and configurable policies for any Spanish leave type. That is 15–25x cheaper than Factorial at 50 employees.

Try Leave Balance free for 14 days — no credit card required — and see whether it covers what your team actually needs. Most teams know within the first week.

Frequently Asked Questions

Is leave management software legally required in Spain?

No, Spanish law does not require specific software for leave management. However, you must comply with the Estatuto de los Trabajadores, applicable convenios colectivos, and social security obligations. Leave management software makes tracking the 30-day minimum and convenio-specific entitlements significantly easier.

How much does gestión de vacaciones software cost for a 30-person Spanish team?

Pricing ranges from approximately EUR 9/month (Leave Balance flat rate) to EUR 300+/month (Factorial). Simple per-user trackers cost EUR 39–45/month.

Does leave management software handle convenio colectivo leave types?

Leave Balance supports custom leave types that can represent any convenio colectivo-specific entitlement with configurable accrual rules and split entitlements (summer/winter).

How does the 30 calendar days entitlement work?

Spain mandates 30 calendar days of paid annual leave per year for full-time employees. This is typically 22 working days plus weekends. Many convenios colectivos split this between summer and winter periods. Leave Balance tracks the entitlement in days or hours per your configuration.

This article is general information, not legal advice.